GMF owns GCG soft-structure which emphasize on are procedures and policy improvement. The Corporate Governance Structure respects each duties and responsibilities in accordance with the laws and regulations, the Articles of Association and other provisions based on the principle that each organ has its own independency in carrying out its duties, functions and responsibilities for Company interests in order to create control check and balance mechanism.
The Company has GCG soft-structure that consists of:
1. Guidelines for Board of Directors and Commissioners (Board Manual)
Board of Directors is the Company’s Organ authorized and are fully responsible for the management of the Company for the benefit of the Company, in accordance with the purposes and objectives of the Company and to represent the Company, both inside and outside the court pursuant to the Company’s Articles of Association and prevailing regulations. There are also Board of Commissioners, Company’s Organ assigned to carry out supervision of the management policy of the Company and the Company’s operations and to provide the Board of Directors with advice in order to ensure that the Company is managed in accordance with the purposes and objectives of its businesses, and is not intended for the benefit of a particular party or group. Board of Commissioners shall, in good faith and full responsibility, carry out their duties in accordance the Company’s Articles of Association and prevailing laws and regulations for the benefit of the Company.
2. Guidelines for Corporate Governance
The Corporate Governance Guidelines contain the basic principles in the management of the Company that in carrying out its business activities, the Company continues to comply with the principles of good corporate governance. The guidelines for Corporate Governance are prepared in order to make sure that all policies in the Company composed with approach of Objective, Risk, and Control directed to encourage and activate the check and balance on the business process in each level or function of management based on the spirit and principles of GCG.
3. Code of Conduct
The company’s conducts are significantly reflected on the conduct of its business actors. In managing this conduct, GMF needs to declare in writing the ethical values which will be made as its policy and standard of conduct greatly expected or even obliged for its business actors. Said statement and values are contemplated in what so called a Code of Conduct.
4. Committee Charter
Contains working procedures for the committees in carrying out their functions of assisting the Board of Commissioners supervisory duties. The Committee Charter includes job descriptions for each Committee in assisting the Board of Commissioners in carrying out its duties to embody a competent and independent system and supervision of the Company.
5. Internal Audit Charter
Contains working procedures for the Internal Audit in carrying out their functions in the Internal Control System as part of the GCG implementation. The Internal Audit Charter includes their vision and mission; internal audit objectives; the position of internal audit unit; authorities; obligations; independency; responsibilities; auditing standards; audit scope; and the relationships with the external auditors, the Audit Committee and the Corporate Governance Policy.
6. Risk Management Policy
This risk management policy is implemented in all aspects of strategic, operational, compliance, and reporting, and considers the strategic external risks that arise related to stakeholders since it can affect the reputational risk of the Company.
7. Corporate Communication Policy
Contains working procedures which includes general provisions of communication such as internal communication, external communication, and corporate identity, as well as confidentiality information.
8. Environmental Management
In line with the Company's vision to become a "Top 10 MRO’s in the World", the Company is not only required to provide high quality services, but also to carry out environmental management responsibilities.
The environmental management effort itself cannot be separated from various policy instruments that form the basis of legality and serve as a guide in implementing best practices. One such instrument is an environmental document which is a requirement for business actors in the effort to create economic activities in the context of achieving sustainable development goals.
9. Internal Control Policy
Internal Control Policy sets out responsibilities and participation of all stakeholders in the development, implementation and evaluation of internal control of the Company.
10. Whistleblowing System
Whistleblowing System contains guidelines for receiving reports on various alleged violations of company laws & regulations, conflicts of interest, fraud, corruption, bribery and theft that occur in the Company's work environment. https://www.gmf-whistleblower.com/
11. Gratification Control
The company, in more detailed, regulates on the acceptance of gratuities based on decree Number: DT/KEP-5002/2016 concerning the Control of Gratuities in the Environment of PT Garuda Maintenance Facility Aero Asia decided as the guidelines for every GMF Personnel. Control of Gratuities is enacted in order to implement the Code of Conduct and aimed to give a clear guidance for all GMF Personnel in term of gratuities acceptance and its reporting. Therefore, it will avoid any conflicts of interest which can harm individual, the Company, and society.